Office Coordinator III

Trinity River Authority of Texas, Dallas, TX

This position is a supervisory position primarily responsible for duties pertaining to personnel/employee relations at a TRA operating project or regional office. Individual uses independent judgment and makes decisions based on set policies and procedures. Coordinates work assignments of others and ensures accurate and timely completion of paperwork, reports, etc. General office management skills are needed.

Duties & Responsibilities

1. Responsible for coordination and documentation of personnel functions, including record keeping, applications, hires, transfers, promotions, merit increases, and payroll responsibilities. 2. Notifies supervisors of impending performance reviews, and ensures timely completion and accuracy of information. 3. Responsible for notifying project personnel of benefit eligibility, including Employee Recognition, Tuition Reimbursement, group insurance, Workers' Compensation, etc., and forwarding appropriate forms to the General Office. 4. Responsible for special audits, reports, and projects as required and may be responsible for research, compiling information, and analyzing data, and assisting with the preparation of the annual budget. 5. Distributes workload for secretarial and accounts payable staff, and ensures the accuracy and promptness of these services. 6. Responsible for training the office staff. 7. May coordinate scheduling of facility, conference rooms, tours, meetings, etc. for outside groups and ensure proper preparation for these events. 8. May supervise accounts payable activities for multiple projects. 9. May supervise a group of clerical employees including hiring, training, and performance evaluation. 10. Performs duties required to ensure that all management personnel have current policies and procedures. 11. May assist with the security monitoring system. 12. Responsible for maintaining employee training records, and course materials for classes and coordinating enrollment to courses inside and outside the plant and on the Learning Management System. SUPERVISORY RESPONSIBILITIES Regularly has full personnel management responsibilities including approving time, selection, discipline, grievances, and formal performance evaluations for a position’s direct and indirect reports. FINANCIAL RESPONSIBILITY Assist management in the preparation of the project’s annual budget. Processes procurement of project equipment and supplies as approved by the project manager. Makes purchases of office materials and supplies as needed for project meetings and events with prior supervisor’s approval. May be responsible for maintaining fixed capital asset listing for new, replacement, and disposition of assets.

Minimum Qualifications

• EDUCATION A high school diploma or GED is required and Bachelor's degree in Business Administration is preferred. 
• EXPERIENCE Two years of experience in personnel, payroll, or benefits administration. One year of supervisory experience is preferred. 
• CERTIFICATES, LICENSES, REGISTRATIONS Valid Texas driver’s license. 
• KNOWLEDGE Knowledge of Microsoft Office applications such as Excel, Word, etc. 
• SKILLS AND ABILITIES Must be able to read and interpret budget reports, policy and procedures manuals, and employee benefit information. Must also draft internal and external correspondence within the area of responsibility. Must possess the ability to deal with confidential matters and work effectively with employees and the general public. Some math is required. Individuals must be able to communicate effectively with others. 
• GUIDANCE RECEIVED Guided by priorities and policies. Is guided primarily by established priorities and policies, along with professional standards and best practices to guide decisions and any direction or advice given to others. Typically makes recommendations to managers on policy and process improvements after considering/analyzing various alternatives. Proactively addresses needed changes to policies, methods, and procedures and obtains approval. 
• WORKING CONDITIONS Duties are almost always carried out in an office environment. 
• TOOLS AND EQUIPMENT USED Office machines include typewriters, computers, printers, calculators, copy machines, shredders, facsimiles, postage machines, and two-way radios.

To Apply